CURRENT OPENINGs

EXECUTIVE ADMINISTRATOR

Job Title: Executive Administrator

Salary: $50,000 annually

Reports to: President and Founder of Teachers Like Me

Type: Full-Time, Permanent, Remote

Primary Function

The Executive Administrator serves as the operational backbone of Teachers Like Me by providing high-level administrative, organizational, and project management support to the President and leadership team. This position ensures the successful planning and execution of professional development, leadership programming, cohort management, communications, and organizational events while maintaining accurate records, managing systems, and supporting daily operations. The Executive Administrator is a highly organized professional who anticipates needs, manages multiple priorities, and contributes to the overall effectiveness and growth of the organization.

Core Competencies & Key Responsibilities

Initiative and Persistence

Take ownership of projects from planning through completion with minimal supervision.
Prepare professional development materials, participant binders, agendas, handouts, name tents, and instructional resources.
Maintain inventories of professional development supplies and coordinate ordering of materials.
Organize Drive folders, shared templates, presentation decks, and resource libraries.
Coordinate guest speaker logistics, leadership events, fireside chats, and panel discussions.

Develop participant surveys and monitor completion rates.
Identify operational needs and recommend process improvements to increase efficiency.

2.Monitoring and Directiveness

Maintain participant databases and ensure accurate cohort records.
Track attendance, coaching participation, stipends, certification progress, Praxis completion, graduation requirements, professional development hours, and

teacher documentation.

Monitor handbook acknowledgements, missing documents, and clearance checklists.
Prepare sign-in sheets and manage participant registration and check-in.
Track leadership team action items and follow up to ensure timely completion.
Generate reports on attendance, participant engagement, survey results, teacher efficacy rubrics, coaching participation, and evaluation summaries.
Ensure organizational deadlines and compliance requirements are met.

3.Planning Ahead

Coordinate all logistics for professional development sessions, leadership meetings, and organizational events.
Manage venue setup, room layouts, seating charts, technology, catering, hospitality, vendor communication, event timelines, photography, and cleanup.
Maintain leadership calendars and schedule meetings and interviews.
Coordinate presenter materials and participant resources before each event.
Create calendar invitations, reminder communications, and follow-up correspondence.
Anticipate scheduling conflicts and proactively develop solutions to ensure seamless operations.

4.Critical Thinking

Analyze operational workflows and recommend improvements to increase organizational effectiveness.
Develop systems for tracking participant progress and organizational performance.
Compile data and prepare reports to support leadership decision-making.
Utilize participant feedback and survey results to improve professional development and program implementation.
Prioritize competing deadlines while maintaining exceptional attention to detail and accuracy.
Exercise sound judgment when handling confidential information and sensitive communications.

5.Impact & Influence

Serve as a professional representative of Teachers Like Me when communicating with teachers, school districts, universities, vendors, presenters, and community partners.
Create welcoming communications including welcome emails, newsletters, reminders, celebration announcements, and leadership updates.
Build positive relationships with cohort members by providing exceptional customer service and responsive communication.
Support the President and leadership team by preparing agendas, meeting materials, and executive communications.
Foster a culture of excellence, professionalism, collaboration, and continuous improvement.
Promote Teachers Like Me's mission through every interaction with internal and external stakeholders.

Qualifications Education

Bachelor's degree in Business Administration, Education, Communications, Organizational Leadership, Public Administration, or a related field preferred.
Equivalent professional experience may be considered in lieu of a degree.

Experience

Minimum of three years of progressively responsible executive administrative, project coordination, or operations experience.
Experience coordinating meetings, conferences, professional development, or large-scale events.
Experience supporting executive leadership in a nonprofit, educational, or corporate environment preferred.

Skills

Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Advanced proficiency in Microsoft Office and Google Workspace.
Experience managing databases, spreadsheets, calendars, and project management systems.
Ability to manage multiple priorities while meeting deadlines.
Strong analytical, problem-solving, and decision-making skills.
Excellent customer service and interpersonal skills.
Ability to maintain confidentiality and professionalism.

Other

Demonstrated commitment to educational equity and the mission of Teachers Like Me.
Ability to work occasional evenings and weekends for professional development sessions, recruitment events, leadership programming, and organizational events.
Ability to travel periodically for meetings, conferences, and organizational activities.

Benefits

Health & Wellness: Medical, Dental, Vision

Retirement: IRA

Other Benefits:

Professional development opportunities
Leadership development
Flexible remote work environment
Technology provided for work responsibilities

Holidays: 14 paid holidays, including New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, and

Christmas.

Vacation: Five (5) days in March

PTO: Ten (10) days annually

Why Teachers Like Me

Teachers Like Me (TLM) is an organization focused on creating joy, providing support, and building a family of educators committed to educational excellence. Our mission is to recruit, develop, and retain quality Black teachers in public education by removing barriers to entry and providing the support needed to be effective and culturally responsive

educators. We foster a collaborative, inclusive, and risk-free environment where staff and teachers can bring their authentic selves to the work of transforming educational outcomes for students and communities.

Application Process

To be considered, all internal and external applicants must complete the Teachers Like Me online application available on the Careers page at www.teacherslikeme.org.

Applications and supporting documents will be reviewed, and qualified candidates will be contacted by hiring managers to participate in the interview process.

Equal Opportunity Statement

Teachers Like Me is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. Employment decisions are made without regard to race, color,

religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, national origin, ancestry, age, disability, veteran status, genetic information, marital status, or any other characteristic protected by applicable federal, state, or local law.

Disclaimer

The above description outlines the principal duties and responsibilities of this position. It is not intended to be an exhaustive list of all responsibilities, nor should it be construed as a contract of employment. Duties, responsibilities, and organizational needs may change at the discretion of the President and Founder of Teachers Like Me.